1. You are already registered and decide to come in September (11. - 15.): your registration is still valid, no action is required. However, you will have to book your hotel again (deadline: 15th July 2010).
To book a room in the Croatia or Supetar Hotel, please use the links provided at http://nkdubrovnik.com/index.php?s=accomodation and enter the following registration code: “NK2010” (or “nk2010”) to get the special NK2010 Meeting rates. Please use the online form for the booking. Use the same link (http://nkdubrovnik.com/index.php?s=accomodation) if you prefer private accommodation; there you will find relevant contact details.
Please note that it is highly recommended that you book your accommodation before the given deadline. After this date, the Croatia Hotel will no longer be able to guarantee the availability of the rooms due to high tourist season.
You can book the accommodation starting from 23rd April 2010!
2. You cannot participate in the rescheduled meeting in September, but another member of your lab/institute can substitute for you. If this person falls within the same registration class (student, postdoc, SNI member etc), we can offer transferring your registration to this new participant without additional cost. Please contact us (info@nkdubrovnik.com) if you want to use this option.
3. You cannot participate in the rescheduled meeting in September and want to cancel your registration. You have to notify us by email (info@nkdubrovnik.com) until May 1st to receive a refund of your registration fee. Please note that due to the last minute cancellation and re-scheduling of the meeting we did occur unplanned and additional costs. We are therefore anticipating that we will not be able to refund the entire registration fee. However, in order to refund a maximal possible amount, we can determine the refund amount only after we know the exact number of cancellations (after May 1st). The refund will be processed in the form of your initial payment (credit card or bank transfer). In the case you prefer bank transfer, please provide us with your bank account details (bank name and full address, account holder and address, IBAN (and/or account number), SWIFT). If you opt for the refund to your credit card, please confirm that you would like us to credit the same card you charged upon payment of the registration fee.
Please note that if you cancel after May 1st, the original cancelation policy will be applicable and you will only be refunded 40% of the registration fee (for cancellations between May 1st and August 28th). For cancellations after August 28th we cannot issue any refund.
4. You wish to register as a new participant. The registration opens on Monday, 26th April 2010! Visit http://nkdubrovnik.com/index.php?s=registration for more details. New early registration deadline is 1st July 2010.
Please also note the general cancellation policy:
For existing registrations (registrations before April 17th 2010):
Cancellations are possible due to the postponement of the meeting until May 1st to receive a maximal refund (see above). For cancellations received between May 2nd and August 28th 40% of the paid registration fee will be refunded. No refunds will be made for cancellations received after August 28th 2010. Credit will not be given for unattended events or early termination of attendance.
For new registrations (registrations after April 17th 2010):
If the written notification of cancellation is received before the new early registration deadline (July 1st), a handling fee of 30.00 EUR will be charged. For cancellations received between July 2nd and August 28th 40% of the paid registration fee will be refunded. No refunds will be made for cancellations received after August 28th 2010. Credit will not be given for unattended events or early termination of attendance.
New abstract submission dates:
Abstract submission will be re-opened for all participants from Monday, 26th April 2010, until 1st July, 2010. You can edit/delete your abstract and also submit new abstracts until this date.
New registration deadlines:
New early registration deadline: July 1st, 2010
Late registration: after July 1st, 2010.
Please note that we cannot retroactively discount late registration fees made between February 22nd and April 17th, 2010.